8 Things to Outsource to a Virtual Assistant

outsource, Outsource to a Virtual Assistant , virtual assistant, Bookkeeping , Managing mails

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Business owners from across the world have no shortage of tasks but suffer from a lack of time. Solving this crisis, virtual assistants have innovated the business market by crossing off task lists. A virtual assistant is an individual who works remotely and provides administrative services and professional duties for the client by operating outside their office. Most of the virtual assistants work from home and can perform a variety of services while effectively managing time and saving the business owner’s money on training, overhead, and daily operational costs.

Regardless of the type of business, its size, or reach, there are certain tasks that are common to all industries and generally are time-consuming. Virtual assistants help save time by multitasking and providing the business owner the space to concentrate on other priority tasks. Despite the developments in technology, none can replace the work done by a virtual assistant because they are skilled, efficient multitaskers. Thus, by hiring a VA, the business owner can operate and manage the business smoothly and reach new standards quickly by saving both time and money.

So we can say that a virtual assistant is nothing but a skilled freelancer who is designated to assist an entrepreneur with various tasks. The type of task could range from sending emails, to creating designs or content and/or helping with sales or accounting. The list is endless and the potential is huge. Here are eight things you can outsource to a virtual assistant and effectively save your time and money.

Researching online

This is one of the most common tasks that is generally handed over to virtual assistants. This includes researching information on websites, vetting potential employees or contacts, generating new leads, or simply doing market research required for certain projects. This can be cumbersome and time-consuming but when handed over to virtual assistants, it not just saves time but also accomplishes multiple tasks before deadlines. However, considering that it is time-consuming, the business owner must ensure that there is no miscommunication and the instructions are communicated clearly to the virtual assistant.

Entering Data

Another task you could outsource to a virtual assistant is data entry. It could be business information that has to be entered on various platforms or fields. The virtual assistant could update information about clients or leads with the help of provided sources or business cards. Ensure that the task is communicated accurately and let the virtual assistant handle all the work efficiently.

Creating Presentations

This one requires skill and experience with PowerPoint and Word. The task might be simple enough to create a presentation using Word or Powerpoint but saves the precious time of the employer. He or she can rehearse and get ready for the presentation or spend time preparing it and based on the deadline, the virtual assistant can prepare the required resentation and send it for review and proceed to make necessary changes and cross it off the task list. 

Handling Greetings

Occasions approach constantly and, as a business person, it is very hard to squeeze out time to acknowledge events or send our greetings. To help with this, virtual assistants can not just create pleasing content but also send out these greetings for any holiday or event that you may have lined up.

Managing mails

Managing emails is another time-consuming task that can be assigned to a virtual assistant. Managers that are tired of important mails getting lost between the mails that are piling up can simply hire a virtual assistant to manage emails remotely. Apart from this, they can send necessary replies or emails and run them through the manager or cc it to him/her if need be. The manager must ensure the task is understood properly by the virtual assistant and the work done is not causing any disruptions. 

Bookkeeping

Bookkeeping is nothing but following up on invoices and bills and ensuring that everything is kept track of. This is one of the simplest tasks that can be assigned to a virtual assistant. All they need to do is make sure to follow up and take over tasks such as unpaid bills or outstanding invoices and provide necessary reminders and updates.

Planning your trips

Another thing a virtual assistant can assist with is researching travel information and providing the data and content required to arrange and book lodgings, airlines, or other transport and figure out the best options within the budget.  This could be both for personal or business trips and with the help of research tools and various sites, they can handle all the processes so that you can just pack and leave. 

Scheduling

In today’s world, having a proper schedule is the need of the hour. This is one of the most common and primary duties of a virtual assistant and is maybe the most important one among all other tasks. This includes planning the day, scheduling appointments and meetings, and arranging tasks efficiently such that the maximum amount of work is done within a short period of time. Additionally, based on the planning, events, occasions, and other personal priorities can be allotted timings without missing out on anything important. 

These are just a few ways in which tasks can be outsourced to a virtual assistant. Based on the results, training, skill, creativity, and management of the virtual assistant, one can start with smaller tasks and progress to complex tasks to manage time efficiently and grow exponentially.

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